Payment - General Principles 623-05-20-05

(Revised 1/1/2024 ML #3785)

View Archives

 

 

The Children and Family Services (CFS) Foster Care Sub-Adopt (FCSA) Eligibility unit authorizes eligible foster care standard maintenance payments prior to the scheduled standard check write (second to last working day of the month). The department has an established payment schedule outlining the foster care supplemental, foster care standard maintenance, and subsidized adoption check write dates. Foster care payments are issued from the department to the provider.

 

Overlapping Payments

In general, when a child moves from one foster care placement to another during a month, payment can be made to each provider for the day of the move. The overlapping date can be paid when a child’s placement changes from:

• Facility to another facility not under the same umbrella agency.
• Facility to a family foster home or to a treatment provider home.
• Treatment provider home to a family foster home or facility.
• Family foster home to a facility or treatment provider home.
• Family Foster home, facility, or treatment provider home to a Supervised Independent Living (SIL) setting

Overlapping dates are not allowed when:

• A family foster home or approved affidavit provider receives a new provider number, the child has not moved/changed placement, but the case management system requires a new placement entry.
• A placement status change from a secondary placement to a primary placement for the same provider. The secondary placement must end the day before the primary placement start date.
• A placement change occurs between two providers licensed by the same umbrella agency with the exception of SIL settings (ex: Nexus- PATH). This does not apply to a state family foster home, approved tribal affidavit, SIL or out of state licensed provider.
  
  

North Dakota Payment system

 

The ND Department of Health and Human Services (HHS) payment system is managed by the FCSA Eligibility Unit. Unit staff will review and authorize all foster care payments, inclusive of children under the custody of Tribal Nation (Title IV-E only). Features include:

1. Providers will receive payment during the standard monthly check write for all payments authorized on behalf of children placed in their care.
   
   
2. Providers will receive a remittance advice detailing the total amount received per child in placement and any reduction of payment retained to satisfy an overpayment.
   
   
3. The standard check write is scheduled for the second to the last working day each month, with the opportunity to issue weekly supplemental payments as needed.
   
   
4. All maintenance payments will be paid at a daily rate. Payment amounts are based on the placement and court order duration dates and the number of days in the month.
   
   
5. Questions about the data entry timeliness or payment needs will be directed to the custodial case manager.
   
   
6. Questions about submitted receipts, direct deposit or any payment related reimbursement can be directed to the FCSA Eligibility Unit.
   
   
7. Questions regarding subsidized adoption payments can be directed to the FCSA Eligibility Unit.
   
   
8. Foster care providers are required to set up direct deposit to receive maintenance. Direct Deposit information must be sent to the FCSA Eligibility Unit. A provider must show third party verification by providing a bank direct deposit form or a voided check indicating the bank routing number and account number. The provider should indicate if the account is savings or checking.